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Safety Documentation and Record Keeping

A guide to some of the key safety records that we need to keep. It summarises what records are kept and who, in the 91热爆 is generally responsible for keeping them.

Updated: 19 August 2020

Documents and Records

What Records to Keep

There are extensive requirements in legislation to keep records and to dispose of them when they are no longer useful. The 91热爆's Document Schedule site provides a central register of these and identifies where they are held and for how long. Most records which are required to be kept by law are held centrally i.e. by one department on behalf of the whole 91热爆. The following list is a summary of those

91热爆 Safety

  • Accident reports and investigations
  • Risk assessments
  • Safety inspections
  • Copies of Personal Emergency Evacuation Plans
  • Records of vetting of independent production companies
  • Records of vetting of higher risk production suppliers
  • Corporate policy and guidance.

Workplace

Keep records related to premises management including

  • Asbestos register
  • Plant maintenance records 鈥� such as lifts, air-conditioning, gas supply, water
  • Fire Risk assessments and building fire manuals
  • Portable Electrical Equipment tests

91热爆 HR

  • Occupational Health Records
  • Sickness Absence

Academy

  • Training Records

Insurance

  • Information relating to personal injury and other claims

Departments

  • Records relating to maintenance of equipment that they own or operate
  • Local procedures and rules

Procurement

  • Lists of vetted contractors

Document Retention

Unless a specific statutory provision has specified otherwise we have standardised the retention period of safety records to 6 years from the date of the activity. The most important exceptions are that any record pertaining to Asbestos or to Health Surveillance in respect of hazardous substances which must be kept indefinitely.

A fuller list of safety documentation is available in this document and the full retention schedule is on the Delivering Quality site.

Data Protection and Freedom of Information

Safety records containing personal information are covered by data protection legislation including the General Data Protection Regulations (GDPR). Records must be kept secure; be accurate; limited to what is necessary; processed lawfully and transparently; and collected for specific purposes. For more information contact your data protection rep.

Safety records may be disclosable by the 91热爆 under Freedom of information legislation. The 91热爆.co.uk/safety site forms part of the 91热爆s publication register.

  • [91热爆 network only]

General safety topics

More from SSR

  • Your platform to record accidents, risk assessments, assurance monitoring and inspections
  • Safety Equipment StoresJust one number to call: 0844 800 8875
  • 91热爆 Safety GuidelinesAn A-Z of 91热爆's Health and Safety Guidelines
  • Safety Advice Line: 0370 411 0464 Email: safety@bbc.co.uk

Events guidance - key links:

Health topics - key links:

91热爆 High Risk - key links:

91热爆 Journalism - key links:

91热爆 Productions - key links:

91热爆 Radio - key links:

  •  (91热爆 Network only)

91热爆 Security - key links:

91热爆 Sport - key links:

About this site

This site describes what the 91热爆 does in relation to managing its health, safety and security risks and is intended for those who work directly for the 91热爆.

It is not intended to provide instruction or guidance on how third parties should manage their risks. The 91热爆 cannot be held liable for how this information is interpreted or used by third parties, nor provide any assurance that adopting it would provide any measure of legal compliance. More information

Some links on this site are only accessible when connected to the 91热爆 network